Rectifying Negative Inventory Issues in QuickBooks Desktop




Negative inventory refers to a scenario where there are less than zero items in stock. This error in QuickBooks has been reported by a wide range of user. To fix negative inventory issues in QuickBooks Desktop, simple steps mentioned in this blog need to be implemented by the user, so keep reading.

Steps to fix Negative Inventory Issues in QuickBooks Desktop

  • Go to Reports, then in list of options, go for Inventory Valuation Detail.

  • Here, Mark All in Dates, and check each item with a negative amount in "On hand" column.

  • Alter the date in the bills and do it a second time to add the negative amount.

 Note for the User

  • Ensure backing up the company file, and save it to a suitable folder.

  • Add new data file to create new negative inventory.

  • Then go to reports, then inventory to choose Inventory Valuation Summary.

  • Hit on QuickZoom, then opt for double item showing incorrect numbers. Purchase information will appear.

  • Head to "run the bills".

  • Make changes to bill date, then go for "Save and close".

  • Review the incorrect item and edit it.

Avenues to follow if inventory gets sold without any purchase record:

  • Enter purchases before making sales, and list the dates for each transaction.

  • Then click on menu, then reports, and then inventory.


  • Here, go for inventory valuable detail, then go with Dates and click on All.

  • Change the bill date and save it with zero amount.

Points to avoid negative inventory issues

  • Users are advised not to attempt to sell inventory items until they have already purchased them.

  • Create an opening balance that corresponds to the inventory items.

  • When making sales, utilize unpaid invoices, and when fulfilling orders connected to inventories, use sales orders or estimates.

Summing Up!

This article should have helped users who wish to fix Negative Inventory issues in QuickBooks Desktop. For more assistance, call us at 1-800-761-1787. Our QuickBooks desktop error support team will be happy to assist you!
Location: Texas, USA

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